Choosing a virtual event platform is a lot like choosing an in person venue: the right one makes it easier for people to connect, find their way around and enjoy the experience. The wrong one? Let’s just say your attendees shouldn’t need a treasure map to find the next session.
We wanted to dig into one of our go-to event platforms. vFairs is an event management platform for virtual, hybrid and in-person events that is best suited for any size conference. It brings together tools such as registration, event apps, check-in and badge printing, exhibitor lead capture, and virtual event spaces. It will likely suit organizations looking to manage several parts of the attendee journey in one system. But, as always, the best platform is the one that fits your event, not the one with the longest feature list.
What does the vFairs event platform include?
The platform’s advertised tools span several key parts of event planning and delivery:
Registration and event websites: Create branded event pages and manage registration and ticketing.
On-site event operations: Support check-in, badge printing and attendee access.
Mobile event apps: Share schedules, exhibitor information, networking features and event updates.
Virtual and hybrid experiences: Build 2D or 3D virtual event spaces, host sessions and support attendee engagement.
Exhibitor and sponsor tools: Give exhibitors ways to connect with attendees and capture leads.
Speaker and agenda management: Collect submissions, organize speakers and build event schedules.
While that is a very broad toolkit, the real question is whether it is streamlined for your workflow, or if it introduces more features than your team or attendees need.
Where vFairs may be a good fit
vFairs is worth exploring if your event needs to connect multiple formats or functions: for example, an in-person conference with an event app, a virtual trade show with exhibitor interactions, or a full virtual conference serving virtual attendees from all over the world. The platform is highly customizable and is designed to create interaction and ease of use for attendees.
What should you evaluate before choosing vFairs?
We always recommend getting a complete demo of any platform (think of it as your site inspection) before making any decisions. Before you decide, get specific and ask questions about the experience you are looking to build!
Is it easy for attendees to use?
Consider the viewpoint of a non-tech savvy attendee as you register, find the agenda, join a session and contact an exhibitor. Don’t forget to test the experience on mobile, too. A platform can be powerful behind the scenes and still feel confusing to someone who’s just trying to find the keynote.
Does it support your event’s format?
For a hybrid event, check how the in-person and virtual experiences connect. Can attendees in both formats access the right sessions, networking and sponsor opportunities? Are you delivering one shared event or two separate experiences that happen to share a name?
Will it fit your team’s workflow?
Ask who handles setup, branding, registration, speaker information, integrations and event-day support. Find out what your team will manage directly and what support is available from the platform provider. vFairs provides a fully dedicated project management and live-event technical support as part of its offering, but always confirm what applies to your specific package and event.
What will it cost for your event?
vFairs pricing is customized based on factors such as event format, features and expected attendee volume, with per-event and annual options. You can reach out to the team here at Revent to get a customized quote at anytime! We will not only provide you with a cost estimate but we’ll be there with you during the demo to make sure everything and anything that could impact the success of your event is addressed.
The Revent take
There’s no universally perfect event platform. The right choice depends on your goals, audience, engagement plan, budget, technical environment and production requirements. We’re platform agnostic because the event should drive the technology decision, not the other way around.
vFairs offers a wide range of tools for virtual, hybrid and in-person events. For large scale hybrid events with set agendas, and for conferences with in-person and virtual audiences specifically, it deserves a closer look. If budget is a concern, or if the feature set isn’t a good match for your audience, conferencing or virtual event platforms with fixed pricing may be a better option. Just make sure your demo reflects your real event: your registration flow, your attendee experience, your integrations and your day-of-show plan.
The best platform isn’t simply the one with the most buttons or features. It’s the one that helps your event run the way you intended and leaves your audience satisfied.
If you have any questions about vFairs or any other virtual event platform, reach out to one of our virtual event specialist for a free conversation!